AireTrac
Crew Handbook
Crew Timeclock Handbook
A sample disclosure for construction crew workers whose employer uses AireTrac Crew Timeclock.
Your company may customize this booklet; ask your supervisor or HR for your official policy.
Who this booklet is for
This handbook explains how the AireTrac Crew mobile app may collect GPS location and vehicle
speed while you are clocked in on a shift. It does not replace your employer's employment
policies, union agreements, or state-specific notices.
Important: Some states require your employer to obtain explicit consent before
monitoring vehicle location or speed. If you have questions about consent in your state, contact
your employer or HR department.
When monitoring runs
- Only while you are clocked in on an open shift.
- Stops when you clock out.
- Does not run before clock-in or after clock-out.
What is collected
- Approximate GPS location (location breadcrumbs).
- Derived vehicle speed from your device.
- Clock-in/out times and job-site context.
AireTrac
Monitoring
Location and Vehicle Speed While on Shift
When your employer uses Crew Timeclock, the AireTrac Crew app may send location and speed data
from your phone while a shift is open. This helps verify time on site, review shift trails, and
support safety policies.
| Activity | Is GPS / speed collected? |
|---|
| Clocked in on an open shift | Yes — location breadcrumbs and derived speed may be recorded. |
| Clocked out | No — tracking stops when the shift closes. |
| App installed but not on shift | No — no shift trail is recorded. |
Speed limits and alerts
Your employer may set a posted speed limit (for example, 75 mph by default). If your speed exceeds
that limit for consecutive GPS samples during a shift, AireTrac may record a speeding event.
Authorized office staff can review these events on the Timesheets and Crew map screens.
If your employer enables SMS alerts, admins and dispatchers with mobile numbers on file may receive
a text when a new speeding event opens during a shift. Those messages are operational alerts, not
marketing texts.
Who can see your data
- Your employer's authorized admins and dispatchers in the AireTrac web console.
- AireTrac processes the data on your employer's behalf to operate the Service.
Location permission: The Crew app needs location access while you are clocked in so breadcrumbs and speed can be recorded. Denying permission may prevent clock-in or shift tracking depending on your employer's settings.
AireTrac
Your Rights
Questions, Consent, and Privacy
Your employer decides whether to use Crew Timeclock and is responsible for telling you about
location and speed monitoring, obtaining any consent required by law, and answering workplace
policy questions.
If you have questions
- Workplace policy or consent: Contact your supervisor, HR, or company owner.
- How AireTrac processes data: See the AireTrac Privacy Policy at https://airetrac.com/privacy or email support@airetrac.com.
What you can expect
- Tracking is tied to clock-in — you are not monitored through Crew Timeclock when clocked out.
- Your employer may use shift trails for timesheet review, geofence verification, and safety review.
- State laws vary. Your employer should provide any notice or consent form required where you work.
For employers: Customize this sample handbook for your crew, have counsel review it for your jurisdiction, and keep a signed acknowledgment on file where required. Spanish version: https://airetrac.com/manuals/airetrac-crew-handbook.es.html